Safe Record Keeping and effective Compliance:
www.twc-training.co.uk is an Operating License Compliance | CPC Holder
Safe Record Keeping and effective Compliance:
To fulfill our responsibilities and obligations to each-other and also to the (Traffic Commissioner) alike, below are very effective steps and methods to ensure safe records keeping and auditing:
Please view the steps required below and follow, you will need to action and complete accordingly:
(Some steps are self-service, if you need any assistance to complete these steps please contact us)
| – Tachograph Records: |
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| The Tachographs are record and information about driving time, speed and distance. They’re used to make sure drivers and employers follow the rules and compliance, we highly advice using a company called Tachomaster: http://tachomaster.co.uk you can also visit their FAQ’s web page at tachomaster.co.uk/faq to begin to understand how it works. When you upload your tacho records to their website you can either give us the access directly to your Tachograph and Operators’ Hours records reports on their website or, you may generate (PDF OR Word) documents with your Tachograph and Operators’ Hours records reports attached and email them to us. |
| – Maintenance Records, and vehicle safety inspections: |
| The Maintenance records, including the daily walk-round checks and 6-weekly vehicle safety inspections. All other records can be scanned and uploaded to be kept safe and easily accessible on-line cloud based server (i.e Google Drive, One Drive, Drop Box) we use (Google Drive Cloud Storage) and we recommend using it you will get 30gb Free storage too, to get the (Google Drive Cloud Storage) you will need a gmail account which includes the (Google Drive Cloud Storage) account, if you haven’e got one you can sign up it’s free and will take few minutes. You can then create separate folders for each type of Maintenance and Safety Records inside (Google Drive Cloud Storage) account and then give us access to the folders that we need to be able to view them, we recommend naming your files in the format: dd-MM-yyyy-description.pdf, this will help to sort files by date. All Maintenance records must be kept for a minimum of 15 months.
We recommend that you install the (Google Drive Cloud Storage) on your computer. You can also use their web version without installing the app. |
| – Maintenance Planner (AKA Specimen Calendar) |
| when your next maintenance inspection is due for each vehicle, you are required to have an effective scheduling system in place so that you know and don’t forget As an example: DVSA provides a (Specimen Planner) as 5 on page 45 of the Guide to Maintaining Road-worthiness. You can use that page. |
| – Parking your vehicles: |
| Please be advised that it’s “very” illegal to park unauthorized vehicles at your operating center as well as to regularly park your vehicles at unauthorized parking locations, even at your clients’ premises. |
If you have any query prior to your application or the self-service steps, simply contact us:
www.twc-training.co.uk have been managing vehicle operator licenses for 100`s of client’s staff & drivers in the last few years and our list of happy customers is growing. Join Our Satisfied Client’s List Today? Get in touch with us to know the complete vehicle operator licenses packages we offer with proven results and great prices.